Privacy Policy

Privacy Policy

PHOENIX Electric Co., Ltd. (hereinafter “the Company”) recognizes the importance of personal information on customers, and will handle it with great care, in addition to implementing the following measures to ensure the providing of better products and services in taking responsibility for protecting such information.

Compliance with Laws and Ordinances
The Company will comply with the Act on the Protection of Personal information, Other Associated Laws and Ordinances, Guidelines, Etc.
In-House System
The Company will lay down in-house regulations and necessary rules for every business operation in handling personal information and related systems, in addition to appointing an administrator in each department to establish a system of ensuring the protection of personal information.
Gathering of Personal Information
When personal information is gathered from customers, the Company shall clarify the purpose of its use and obtain consent before acquiring what is necessary for fulfilling that purpose.
Use of Personal Information
In using personal information on customers, the Company shall only do so within the scope of the stated purposes, and never beyond.
Ensuring Accuracy
The Company shall implement appropriate measures to ensure that the personal information on customers is accurate and kept updated.
Security Measures
The Company shall manage personal information on customers with the utmost care, and implement preventive measures and safety precautions against unauthorized access, loss, destruction, modification, leakage, etc.
In-House Education
The Company shall engage in educating and training employees on personal information and ensure the thorough dissemination of such content throughout the company.
Supervision of Contractors
In using personal information on customers, the Company may entrust it to third parties within the scope of its legitimate use. In doing so, the Company shall mandate and supervise its strict management among the entrusted parties.
Restrictions on Provision to Third Parties
The Company shall not provide or disclose any personal information on customers without their consent, unless required to do so by laws and ordinances.
Disclosure and Correction of Personal Information
In the event of customers wishing to confirm or correct their personal information, the Company shall comply quickly within a reasonable and necessary scope.
Continual Reviewing of the In-House System
Regarding the regulations for handling personal information and the organizational structure for implementing them, the Company shall continue reviewing and improving them to ensure the sustaining of effective and appropriate operations.
Contact Information

〈 for inquiries regarding personal information 〉

General Affairs Department,
PHOENIX Electric Co., Ltd.　
Phone：+81-79-264-5711
(Reception hours: 8:30 A.M. – 5:30 P.M. weekdays)

Purposes of use of personal information

The following are the purposes for which the Company shall use the personal information obtained. Furthermore, if a purpose of use is not disclosed in advance, it shall be disclosed promptly after its acquisition or by notifying the individual concerned.

  1. Personal Information on Business Partners

    – For the performance of contracts

    – For business discussions, negotiations, meetings, etc.

    – For managing information on business partners

    – For considering or executing new businesses or M&A

    – For collaboration, joint development, joint research, etc.

    – For communicating, offering proposals, introducing, providing information, etc.

    – For managing access to facilities

    The Company may provide personal information to the parent company or affiliated companies within the scope necessary for the above purposes.
  2. Personal Information on Shareholders

    – For exercising rights and performing obligations under the Companies Act

    – For the provision of various benefits from the company related to the status of shareholders

    – For managing shareholders, such as by compiling shareholder data based on prescribed standards under various laws and ordinances

    – For responding to inquiries from other shareholders

  3. Personal Information on Those Seeking Employment

    – For recruitment screening, placement decisions and notifications thereof

    – For planning, preparing and executing recruitment activities

    – For communicating and sharing information

    – For preparing various statistical data

    The Company may provide personal information to the parent company or affiliated companies within the scope necessary for the above purposes.
  4. Personal Information on Employees, Retirees and E.g., Their Families

    – For managing personnel and labor

    – For business communication, business management and facility management

    – For administering salaries, bonuses, welfare benefits, etc.

    – For fostering human resources

    – For, e.g., managing health

    – For administering tax and social insurance

    – For handling various procedures after retirement

    – For other procedures, communications, etc., necessary under laws, ordinances and business operations

  5. Personal Information on Those Who Have Made Inquiries or Visited the Company

    – For communication, handling management, sending documents, etc.

Security measures regarding management of personal information

The Company shall implement necessary and appropriate security measures to manage personal information and prevent its leakage, loss, damage, etc. Efforts will be made to ensure the proper handling of personal data based on the following security measures.

  1. Laying Down of a Basic Policy
    The Company recognizes the importance of individual rights and interests and has laid down a basic policy on the protection of personal information for its proper handling. The Company shall strive to ensure thorough dissemination of this policy among executives and employees.
  2. Establishment of Regulations on the Handling of Personal Data
    The Company has established regulations regarding the methods, responsible parties and their duties at each stage of handling personal data, including their acquisition, use, storage, provision, return, deletion, and disposal.
  3. Organizational Security Measures
    A person in charge of handling personal data shall be appointed, while clarifying the employees who will handle such data, and the scope of data handled by them. A reporting system has also been established to notify the person in charge in the event of detecting any violations or indications thereof of laws and handling regulations. Furthermore, self-assessments and audits by an in-house auditing organization are conducted regularly.
  4. Personal Security Measures
    Regular education and training sessions are held within the Company regarding precautions for handling personal data, and confidentiality obligations have also been stipulated in the employment regulations.
  5. Physical Security Measures
    The entering and exiting of employees and bringing of devices to areas where personal data is handled are restricted, while measures have been implemented to prevent unauthorized individuals from accessing personal data. Measures have also been implemented to prevent theft, loss, etc., of devices, electronic media, documents, etc., used in the handling of personal data. Furthermore, measures have been taken to prevent the easy discerning of personal data when carrying around devices, electronic media, documents, etc., used in the handling of personal data.
  6. Technical Security Measures
    Access restrictions have been implemented to limit the people in charge and the scope of personal information, e.g., in the database, they are able to access. A system has also been deployed to protect, e.g., unauthorized external access to information systems that are used to handle personal data.